Board of Directors - Roles and Responsibilities

President
Shall be the Chief Executive Officer and Chairman of the Board of Directors. Specific responsibilities include:
- Shall be the presiding officer of all general meetings.
- Shall be the presiding office of all meetings of the Board of Directors.
- Shall, under the direction of the Board of Directors, exercise general supervision over the activities and business of Club 63 North.
- Shall perform such other duties as may be assigned by the Board of Directors.
- Shall exercise such signing authority as may be delegated by the Board of Directors.
- Shall represent the Board of Directors when called upon (e.g. by Syncrude Canada Ltd.)
- Shall ensure all are treated with dignity and respect.
- Shall communicate with vendors as needed.
- Shall provide, upon approval by the Board of Directors, a written statement to the contract staff regarding annual salary and benefits.

Vice President
Shall be a member of, and attend meetings of the Board of Directors. Specific responsibilities include:
- Shall assist the President, Board of Directors and office staff in such activities or duties as may be requested.
- Shall be in charge of meetings in the absence of the President.
- Shall exercise such signing authority as may be delegated by the Board of Directors.
- Shall aid the President if requested to provide direction to office staff.
- Shall do any of the President’s duties in his or her absence.
- Shall deal with all inappropriate incidences in conjunction with the Office Manager and the respective Director as required.

Sports Director
Shall oversee the Club’s sporting activities. Specific responsibilities include:
- Shall be a member of and attend meetings of the Board of Directors.
- Shall assist the Board of Directors and office staff in such activities or duties as may be requested.
- Shall oversee all sporting events.
- Shall act as a liaison between the Board of Directors, and the members in matters pertaining to sports.
- Shall give an update on Sporting Events at the Annual General Meeting and at general Board meetings.
- Shall exercise such signing authority as may be delegated by the Board of Directors.
- Shall aid any event organizer, when asked such, as a resource for C63N budget requests and event planning.
- Shall review, for upcoming fiscal period, newly submitted budget requests for sports activities.
- Shall review C63N budgets and expenses for budget compliance and can approve budget changes without board approval up to board appointed limits.
- Shall, as requested by sport event participants or event owner, deal with unacceptable conduct in conjunction with Vice President and C63N Office Manager.
- Shall, upon behalf the Board of Directors, thank event organizers at the completion of the event.

Social Director
Shall oversee the Club’s social activities. Specific responsibilities include:
- Shall be a member of and attend meetings of the Board of Directors.
- Shall assist the Board of Directors and office staff in such activities or duties as may be requested.
- Shall oversee all social events.
- Shall act as a liaison between the Board of Directors, and the members in matters pertaining to social events.
- Shall give an update on social items at the Annual General Meeting and at general Board meetings.
- Shall exercise such signing authority as may be delegated by the Board of Directors.
- Shall aid any event organizer, when asked such, as a resource for C63N budget requests and event planning.
- Shall review, for upcoming fiscal period, newly submitted budget requests for social events.
- Shall review C63N budgets and expenses for budget compliance and can approve budget changes without board approval up to board appointed limits.
- Shall, as requested by social event participants or event owner, deal with unacceptable conduct in conjunction with Vice President and C63N Office Manager.
- Shall, upon behalf the Board of Directors, thank event organizers at the completion of the event.

Treasurer
Shall oversee all C63N accounting activities. Specific responsibilities include:
- Shall be primarily responsible for the preparation and custody of all financial books and records.
- Shall provide a Treasurer’s Report at meetings of the Board of Directors.
- Shall present the Financial Statements at the Annual General meeting.
- Shall be a member of and attend meetings of the Board of Directors.
- Shall assist the President, the Board of Directors and office staff in such activities or duties as may be requested.
- Shall exercise such signing authority as may be delegated by the Board of Directors.
- Shall, in advance of the upcoming fiscal period, provide the Board of Directors with a projection of available funds for the coming year.
- Shall, in conjunction with the Syncrude Management Representative and on behalf of the Board, participate in an annual review of the operating grant provided by Syncrude Canada Ltd.

Secretary
Shall formulate agenda for all meetings and oversee the minutes binder. Specific responsibilities include:
- Shall distribute agenda for all meetings of the Board of Directors in a timely manner.
- Shall ensure all decisions and motions are recorded in the minutes of any meetings called by the Board of Directors.
- Shall distribute meeting minutes in a timely manner.
- Shall record and maintain an up to date action log.
- Shall be a voting member of and attend meetings of the Board of Directors.

Directors At Large
Shall act as an advisor to the Board of Directors. Specific responsibilities include:
- Shall perform such duties as may be assigned by the board of Directors and the President.
- Shall be a member of and attend meetings of the Board of Directors.